Top
Some important items for the
summer soccer season:
1. The governing bodies for the Talons youth teams are:
2. Mandatory League meetings:
3. Police Records Check:
4. Courses:
5. Uniforms and Equipment:
6. What are the "official team" and "game sheet" rosters?
7. The registration process has multiple steps, here is how the process works:
8. Who can book facilities/sign contracts on behalf of the West Carleton Soccer Club?
9. Where do I find schedules and league rules?
1. The governing bodies for
the Talons youth teams are: *Ontario Soccer (OS); Eastern Ontario
District Soccer Association (EODSA); East Region Soccer League (ERSL) and West
Carleton Soccer Club (WCSC). *Ontario Soccer Association (OSA) has
changed its name and is now simply "Ontario Soccer" (OS).
Throughout the season, it is very
important that we all follow a specific "hierarchy" when wishing to
make contact with any of the governing bodies. Parents and players make
contact with our club through the team officials (coaches/assistant
coaches/managers). Team officials make contact with our club through the
Director of Competitive Teams, Erik Veldman, talons@wcsc.ca; Erik will
either assist you directly or pass along your concerns to the Head Coach, Director
of Referees/Discipline or Club Administrator, etc. Only designated Club
representatives are allowed to make direct contact with OS/EODSA/ERSL.
These organizations can impose sanctions and fines if contacted directly
by coaches/managers/players/parents. How/when/if they choose to enforce
this particular rule is entirely up to them. Any fines incurred by teams
for League infractions are the responsibility of the team to pay.
Back to Top
2. Mandatory League meetings:
it is really important that every team has a manager or coach present at
the pre-season meeting for their team. There is important information
given out at this meeting that every team needs to be aware of and any changes
from previous year's operating procedures will be explained then. Teams
that do not send a representative to these meetings will be subject to pay the
fines that the League levies for non-attendance. The dates for the
meeting(s) will be passed along to you as soon as we are notified.
Back to Top
3. A police records check (PRC) for working with the vulnerable sector is required every 3 years, coaches of all youth teams are required to provide the WCSC with a copy of a current PRC. The WCSC can provide a letter of volunteer status so that the volunteer will not be charged for this service -- we do not provide refunds for those that choose to pay for the service. The PRC online application and ID requirements can be found at this link: Ottawa Police Service for a letter of volunteer status please complete the coach registration form on our website (there is a space there to indicate you need a letter of volunteer status for PRC purposes). Applications are submitted online to the police by and are returned directly to the person named on the application form, please forward a copy of the completed check to the Club Administrator by scanning/emailing or by fax. Registered coaches that indicate on their application the need for a letter indicating their volunteer status will receive the letter by mail. PRC's that have been completed by the police no earlier than Sept 2015 are valid for the 2018 season.
Back to Top
4. Courses: Please see the chart
below for the courses required for Coaches (C)/Assistant Coaches (AC) to
complete before they can be on the bench at league games for their team. Information and how to
register for the required courses can be found on the Ontario Soccer website:
http://www.ontariosoccer.net/coach
All courses with the exception of
the "Making Headway" course have a fee.
WCSC will reimburse C/AC for the
cost of the course at the end of the season if all the following criteria are
met:
- a copy of documentation indicating successful
completion of the course is forwarded to the Club Admin (admin@wcsc.ca)
- a copy of the receipt for payment for the course is
forwarded to the Club Admin
- the C/AC coaches/assists with a WCSC team for the
current summer season
The Admin will also require a copy
of completion of the "Making Headway" course for all coaches.
This is an online course, no fee, and is also recommended for managers.
For coaches that previously
completed the CCS, please note that the CCS course is no longer recognized and
you will be required to take the MED course and either LTT or SFL (depending on
the age group you are coaching) to replace the CCS.
Once completed, courses will be listed in your "coach locker".
Back to Top
5. Uniforms and Equipment:
Our annual coaches clinic will be held at the West Carleton Amateur
Sports Club (above the arena in Carp) some time in May. We expect to have
uniforms and equipment for Talons teams available for pick-up then. Stay tuned for info.
Back to Top
6. What are the
"official team" and "game sheet" rosters?
The "official team roster"
is produced from the OS data base. Copies can only be downloaded for you
by the Club Administrator and are forwarded to team officials prior to the team
activation deadlines for the league websites. Only players (U13+) and
team officials listed on the official roster are eligible to participate in
games or practices (either on the bench or in the game). Team officials
should carry a copy of the official roster to every game, in addition to the
game sheet for that game.
Game sheet "rosters" list
the players entered in the League website by the team officials for players 13+
and by the Club Admin for U9-U12. It is important that team officials do
not activate themselves or enter a player on the game sheet roster until the
player/official is listed on the "official roster". Many
Leagues check the dates and take disciplinary action if players have been
registered in their websites prior to being registered in the OS data base.
Back to Top
7. The registration process
has multiple steps, here is how the process works:
Players:
- team coach/manager approves player to register on team,
following tryouts, and gives the player the registration program password
- player registers online in the Members section of
WCSC website (new registration program in 2017 requires all players
create an account in the members section, including their date of birth,
before proceeding to register)
- player's registration with the Club is valid from the
date of payment, however, they cannot yet participate in practices or
games....
- player's registration with the OS (insurance) is valid
24 hours after the Club administrator enters the player's registration in
the OS data base for the current season on the team roster
- *team officials for teams U13+ must have a
copy of the official roster from the club administrator before a player is
entered on the game roster
- players U13+ can apply for an ID card after they have
been informed by their team official that they are on the official roster,
returning players - please check the expiry date on your ID (player) card
- player's registration with the league is valid when the
player is listed on the league website by the Club Admin for U9-U12 or
team official for U13+
- player can participate in team activities
(games/practices) only after all the steps above have been completed
Coaches/Managers (team officials):
- the registration form includes confidentiality
clauses, which are not in the player registration forms or membership
account, and must be completed for you to be considered a team official
- register online via the "Members" section of
the WCSC website (no charge)
- after that, the Club Administrator will register you in
the OS data base as a team official on the team's official roster
- once your have received a copy of the official roster
with you on it, from the Club Administrator, you can apply for an ID card
(this is the same card the players use and you only need one valid card to
both play and be an official)
- once advised by the Director of Adult teams or
the Club Administrator of the "activation code" for your team on the
League website, you must activate the team as a team official (and for 13+, enter players that are on the official
roster), this must be done by the League deadline.
Teams:
- must have enough players to make the team viable prior
to the League deadlines
- teams will be registered with the League by the Club
Administrator, with the approval of the Director of Competitive Teams
- teams will be entered into the OS data base by the Club
Administrator
Back to Top
8. Who can book
facilities/sign contracts on behalf of the West Carleton Soccer Club?
Specific members of the Club, as laid out in our Constitution can book
facilities/sign contracts on behalf of the WCSC. Team officials are not
authorized to make bookings in the name of our Club or a WCSC Team
without the express permission of the Board of Directors.
Back to Top
9. Where do I find schedules and league rules?
Game schedules and league rules will be found on the ERSL website -- for your team's schedule, use the "My Team" feature.
Practice schedules are handled by the WCSC, registered team officials will be contacted when we are able to start booking practice fields for the summer. Please note we are not able to use the soccer fields before May 15 (City of Ottawa rules). We try very hard to accommodate the times and locations you request, however, we are booking fields for approximately 100 teams each year.
Back to Top